Master Facilities Plan II MASTER FACILITIES PLAN II Brief History and Overview The Facilities Steering Forum has been in existence since the spring of 2003. It is comprised of a group of volunteers and administrators with a mix of new and constant faces. In the past six years, this group has provided leadership for the district’s infrastructure needs, forging community approval for more than thirty million dollars worth of critically needed renovations and restoration work. The Facilities Steering Forum meets the first Wednesday of each month from 5:00-6:30 p.m. at the district office. A smaller group called Project Team meets prior to each Facilities Steering Forum meeting. This team does the detailed project planning. Recent History of Bond Referenda: March 15, 2005: $10.7 million project: Phases 1A & B      Scope: Consisting of handicapped accessibility (ADA compliance) and health/safety upgrades in all schools      Status: Completed in 2007      Voters approved Phase 1 A & B by a 2:1 margin. December 12, 2006: $3,265,000 project: Phase 1C      Scope: Continuation of Phase 1A & B projects      This was accomplished through the New York State EXCEL initiative that needed voter approval, but had no new local tax impact.      Status: Completed in 2008      Voters approved Phase 1C by nearly a 3:1 margin. December 13, 2007: $14,924,611 project: Phase 2A      Scope consisting of:           Phase 2A I – roofs in three locations,           Phase 2A II – security cameras & swipe card access in all schools,           Phase 2A III – restoration of the exterior for three historic schools, including windows; various site work projects at all schools.      Voters narrowly approved Phase 2A.        Status: Phase 2A I completed in 2008           Phase 2A II to be completed in fall of 2009           Phase 2A III to be completed in fall of 2009 December 13, 2007: $1,940,000: Phase 2B:      Scope: Authorization to purchase the district office facility at 11 Boice Road, Hyde Park, to permanently house the administration. The purchase price of $1,940,000 was funded with $970,000 of the district’s excess fund balance and $970,000 in bonds.      Status: Building purchase was completed February, 2008. Since the building was purchased, a new roof has been installed. Drainage and parking areas are the current focus, along with minor interior improvements.      Voters approved this purchase by fourteen votes. The first Master Facilities Plan was adopted by the Board of Education on January 11, 2007. In addition to Phases I A, B, C and Phases 2A and B, it included Phase 2C, which was to be the construction of a new transportation facility. Phase 2C is removed from the revised plan, since it is not essential to the district’s direction in the next five years. Further, renovations have and will occur at this facility. A new roof was installed in the fall of 2008. Small improvements that make this a more livable, workable space will continue. Phase 2D was the centerpiece of the 2007 Master Facilities Plan. A 7-12 grade campus was to be expanded and renovated around the current high school building. Haviland Middle School would become a 5-6 intermediate school. The five elementary schools would house grades K-4, eliminating overcrowding or redistricting. The 7-12 grade campus would showcase 21st century teaching and learning facilities. In the fall of 2008, the plan to continue Phase 2D was abandoned for two reasons: (1) districtwide enrollment showed a pattern of steady decline, and, (2) the 7-12 concept design was seriously flawed. Phase 2E, which addressed the renovations to Haviland Middle School and the elementary schools was to follow Phase 2D. Phase 2E will also be abandoned as constructed and envisioned several years ago. It was clear by the fall of 2008 that the Facilities Steering Forum had to revise the Master Facilities Plan to reflect the realities of the district as well as the changing economic environment. Revisions 2008 – 2009 The revised and updated Master Facilities Plan is guided by the parameters established by the forum during the 08-09 school year (see attachment A). During 2008-2009 the entire administration worked with our architect, construction manager and the Facilities Steering Forum (FSF) to create two comprehensive documents: (1) The District Renovation and Improvement Plan (DRIP) is a compilation of all smaller construction projects needing to be completed in the district in the next five to seven years. These lower cost projects will be built into the general operating budget (see attachment B) based on priority and budgetary constraints. It will be updated each year to reflect completed work and the status of work to be accomplished. (2) The Capital Improvement Plan (CAP) further defines and prioritizes long term infrastructure and instructional renovations that would be bonded, and will require voter authorization. These improvements are divided as follows. Phase 3 – Immediate / urgent (1-3 years); Phase 4 – Important / necessary (3-5 years); Phase 5 – Improvements / renovations (5-7 years). The Capital Improvement Plan is compiled in three ways: by location (see attachment C1), by work type or trade (see attachment C2), and by priority (see attachment C3). Many of the individual projects within the Capital Improvement Plan are interconnected, particularly those for each facility, with some projects being dependent upon others being undertaken concurrently or having been completed previously. For those projects involving reorganization or renovation of existing instructional space, the description and associated costs are placeholders. These areas will be refined once further discussion and planning has been completed (see Year 1 goals). The Revised Master Facilities Plan, hereafter called Master Facilities Plan II, will be a rolling three year plan spanning 2009-10 through 2012-13, revisited and revised annually to remain accurate and useful. The plan will always include an updated demographic study (see attachment D). New plans or revisions will be added as the current year concludes. At this time, there are no plans to expand the size of any of our schools or buildings. We will carefully monitor demographic trends and be alert to that possibility in the future. Year 1: In 2009-10, the primary goals of the Facilities Steering Forum, Project Team and the district will be to: Infrastructure Oversee the completion of Phase 2A, Research and prepare a Phase 3 bond that contains immediate / urgent needs; (CAP document), Identify and prepare shovel-ready projects in the event of federal stimulus funds availability, Identify projects for incorporation into 2010-11 general operating budget (DRIP document), Determine cost and timing for a vote, if determined essential and approved by the Board of Education. Instruction and Modernization Research and prioritize 21st century learning needs, Begin work to redesign internal, existing space, all schools, utilizing updated useful capacity document by Tetra Tech (fall, 2009) and updated demographic study.      A draft document of this work will be presented to the FSF for review in late spring, 2010. Year 2: In 2010-11, the primary goals will be to: Review the status of all 2009-10 goals (Spring, 2010), Revise these goals as needed, Create specific 2010-11 goals to reflect the degree of progress and remaining needs in year 1, Identify and prepare shovel-ready projects, Identify projects for incorporation into 2011-12 general operating budget (DRIP document), Update the demographic study, Draft conceptual goals for 2011-12. Year 3: In 2011-12 the primary goals will be to: Eliminate completed 2009-10 goals from the plan, adhering to the process for a three-year rolling plan, Review the status of 2010-11 goals, Revise 2010-11 goals as needed, Create specific 2011-12 goals to reflect the degree of progress and remaining needs in Year 2, Identify and prepare shovel-ready projects Identify projects for incorporation into 2012-13 operating budget (DRIP document), Update the demographic study; Draft conceptual goals for 2012-13. Capital Projects: Past, Present and Future (pdf file - 6,058kb) Presentation given at 2009-2010 Supt. Conference Day and at the September 10, 2009 BOE Meeting Master Facilities Plan II Powerpoint (PDF, June 2009) (pdf file - 94kb) Master Facilities Plan Cover (PDF) (pdf file - 14kb) Master Facilities Plan II - Table of Contents (PDF) (pdf file - 7kb) Master Facilities Plan II (PDF) (pdf file - 24kb) DRIP (District Renovation and Improvement Plan) (pdf file - 15kb) CAP (Capital Improvement Plan) (pdf file - 2,796kb) pdf file: You need Adobe Acrobat Reader (version 7 or higher) to view this file. Download the free Adobe Acrobat Reader for PC or Macintosh.